Case Management Services

Expert Multi-Disciplinary Therapy for Court-Funded and Charity-Sponsored Children

At Kids' Therapy Works, we provide comprehensive paediatric therapy services to children funded through court awards, personal injury settlements, and charitable sponsorship. Since 2010, we have worked closely with case managers to deliver coordinated, evidence-based care that maximises outcomes for children with complex needs.

With over 15 years of experience supporting case-managed children across Essex and beyond, we bring proven expertise in managing complex cases while maintaining the highest professional standards.

Why Case Managers Choose Kids' Therapy Works

Established Expertise Since 2010

With over 15 years of experience supporting children across Essex, we bring proven expertise in managing complex cases. Our track record demonstrates consistent, high-quality outcomes for children with neurological conditions, traumatic injuries, and developmental challenges.

True Multi-Disciplinary Team

Unlike providers who bring in external specialists, our team works in-house under one roof. This means:

  • Seamless coordination between physiotherapy, occupational therapy, and speech & language therapy

  • Regular multi-disciplinary meetings to discuss progress and adjust treatment plans

  • Consistent communication and unified approach to care

  • No delays waiting for external specialists to be available

  • Joint goal setting and programme planning across all disciplines

Comprehensive Treatment Options

We offer the full spectrum of specialist paediatric interventions, including:

  • Paediatric Physiotherapy

  • Occupational Therapy (OT)

  • Speech & Language Therapy (SLT)

  • Constraint-Induced Movement Therapy (CIMT)

  • Spider Cage Therapy

  • Hydrotherapy

  • Hippotherapy (equine-assisted therapy) with REACH Charity, Brentwood

  • Post-SDR (Selective Dorsal Rhizotomy) rehabilitation

  • Specialist equipment assessment

  • Home and school visits

  • Intensive therapy blocks

Equipment Assessment & Environmental Adaptations

We provide detailed equipment assessments with comprehensive clinical reasoning for deputy approval, including:

  • Specialist seating and positioning equipment

  • Standing frames and gait trainers

  • Therapy equipment for home programmes

  • Environmental control systems

  • Recommendations for home adaptations

  • Therapy pool specifications and planning

  • Custom equipment solutions

Each recommendation includes evidence-based justification, costings, supplier details, and individual clinical reasoning forms to facilitate the approval process.

Flexible Service Delivery

We understand that funded children often have complex schedules and specific needs. We offer:

  • Clinic-based therapy at three Essex locations

  • Home visits throughout Essex and surrounding areas

  • School-based therapy sessions

  • Online therapy options where appropriate

  • Intensive therapy blocks when required

  • Flexible scheduling to accommodate other appointments and professionals

Our Approach to Case-Managed Care

Efficient Assessment Process

We recognise the increased demands on families and clients during the initial instruction period, with numerous therapists and professionals involved. Our assessment process is designed to be as efficient as possible while gathering comprehensive information.

Pre-Assessment Preparation

  • Review of all available medical records and previous therapy reports

  • Liaison with current therapists where appropriate

  • Gathering of relevant outcome measure data from existing sources

  • Discussion with family and case manager about priorities

  • Minimising repetition of information already provided

Comprehensive Initial Assessment

Our extensive initial assessment can be carried out at our clinic, in the community, or at home, depending on the child's needs:

  • Detailed functional assessment across all relevant disciplines

  • Evidence-based standardized outcome measures

  • Video analysis where appropriate

  • Environmental assessment (home/school/clinic as required)

  • Equipment assessment and recommendations

Detailed Assessment Report Includes

  • Comprehensive findings with robust clinical reasoning

  • SMART goals agreed with family and case manager

  • Evidence-based recommendations for therapy intervention

  • Detailed treatment plan with frequency, duration, and projected costs

  • Equipment recommendations with individual clinical reasoning forms for deputy approval

  • Referral recommendations to other services where appropriate

  • All recommendations supported by current research evidence

Coordinated Multi-Professional Care

We excel at working alongside other professionals involved in your client's care:

  • Joint goal setting with other therapists to create unified, streamlined programmes

  • Collaborative programme planning to avoid duplication and maximise efficiency for families

  • Regular communication with all team members

  • Joint clinic sessions where clinically appropriate

  • Simplified home programmes that incorporate input from all disciplines

This coordinated approach, refined over 15 years, reduces the burden on families while ensuring all therapy goals align and complement each other. Our longest-standing case management families have remained with us throughout their entire journey, testament to the effectiveness of our collaborative model.

Collaborative Partnership

We work as an extension of your case management team, providing:

  • Clear, timely communication throughout the therapy journey

  • Regular progress reports in formats you specify

  • Attendance at multi-disciplinary team (MDT) meetings when required

  • Prompt notification of any concerns or changes in presentation

  • Flexible reporting schedules to meet legal or funding timelines

  • Professional liaison with all services involved in the client's care

Evidence-Based Practice

Our therapists are trained in the latest evidence-based interventions and maintain continuous professional development. We use standardised outcome measures to track progress, demonstrate value, and provide objective evidence for funding reviews and legal proceedings.

Family-Centred Care

We recognize that successful therapy requires family engagement. Our approach includes:

  • Parent training and education

  • Home exercise programmes tailored to family routines

  • Caregiver support and guidance

  • Collaboration with families to set meaningful, achievable goals

  • Recognition of family priorities and preferences

Seamless Administration

We understand the importance of efficient administration for funded cases:

  • Itemised invoicing with clear session breakdown

  • Prompt response to funding queries and deputy requirements

  • Detailed treatment plans with projected timescales and costs

  • Professional reports written to court standards

  • Experience working with various funding bodies, solicitors, and deputies

  • Flexible invoicing arrangements depending on funding source

  • All administrative processes designed to minimise burden on case managers

Our Facilities

Three Accessible Locations Across Essex

Copford (Colchester)
Our main clinic with comprehensive equipment and facilities for all therapy disciplines

Lakelands Centre, Stanway
Purpose-built accessible facility featuring:

  • Changing Places facility

  • Inclusive accessible play area

  • On-site café

  • Free parking

  • Fully wheelchair accessible throughout

REACH Centre, Brentwood
Convenient location for families in South Essex with excellent accessibility

All locations are wheelchair accessible with appropriate equipment for children with complex physical needs. We can also provide therapy at home, at school, or in community settings as required by the care plan.

Conditions We Support

Our experienced team supports children with a wide range of conditions, including:

  • Cerebral palsy

  • Acquired brain injury

  • Traumatic brain injury

  • Spinal cord injury

  • Traumatic injuries

  • Hemiplegia and hemiparesis

  • Genetic conditions

  • Developmental coordination disorder

  • Autism spectrum disorder with associated motor or communication difficulties

  • Post-surgical rehabilitation (including post-SDR)

  • Complex developmental delays

  • Neurological conditions

  • Muscular conditions and muscle weakness

Professional Standards and Compliance

Regulatory Compliance

All our therapists maintain the highest professional standards:

Professional Registration

  • Health and Care Professions Council (HCPC) registered

  • Members of relevant professional bodies:

    • Association of Paediatric Chartered Physiotherapists (APCP)

    • Royal College of Speech and Language Therapists (RCSLT)

    • Royal College of Occupational Therapists (RCOT)

  • Chartered Society of Physiotherapy (CSP) members

Insurance and Protection

  • Full professional indemnity insurance through CSP and business coverage

  • Public liability insurance

  • Comprehensive business insurance for case management work

Data Protection and Safeguarding

  • Information Commissioner's Office (ICO) registered

  • GDPR compliant clinical records management

  • Clinical information held in accordance with HCPC ethics and standards

  • Enhanced DBS checks for all staff (available on request)

  • Comprehensive safeguarding training and policies

  • Secure data storage systems

Quality Assurance

  • Regular clinical supervision

  • Continuous professional development (CPD)

  • Evidence-based practice protocols

  • Regular service evaluation and quality monitoring

  • Up-to-date with professional changes through APCP, RCSLT, and RCOT membership

All compliance documentation and professional registration certificates are available on request for funding approval purposes.

Starting Case-Managed Therapy

Initial Contact

When you contact us about a potential case, we will:

  1. Discuss the child's needs and current situation

  2. Confirm funding arrangements and requirements

  3. Arrange an initial assessment at your preferred location (clinic, home, or community)

  4. Provide a detailed treatment plan with costings following assessment

Assessment Process

Our comprehensive initial assessment process minimises demands on families while ensuring thorough evaluation across all relevant disciplines. We gather as much medical history and previous therapy information as possible from other sources to avoid repetition.

The assessment includes identification of therapy goals in collaboration with family and case manager, equipment and environmental recommendations, and a proposed treatment plan with frequency, duration, and costs.

Ongoing Care

Once therapy begins, you can expect:

  • Regular treatment sessions as agreed in the care plan

  • Progress updates at intervals you specify

  • Prompt communication about any concerns or changes

  • Attendance at MDT meetings when required

  • Flexibility to adjust treatment plans as needs change

  • Professional reports for legal, funding, or deputy purposes

  • Coordinated care with all other professionals involved

Working With Case Management Companies, Solicitors and Funding Bodies

We currently work with case managers across the UK and have extensive experience working with:

  • Personal injury solicitors

  • Court of Protection cases

  • Litigation teams

  • Deputies and Court of Protection deputies

  • NHS Continuing Healthcare funding

  • Charitable funding bodies

  • Private medical insurance providers

  • Local authority funding

We understand the documentation requirements, timelines, and approval processes associated with legal cases and funded care packages. Our administrative processes are designed to make your role as case manager as straightforward as possible.

Contact Our Case Management Team

We welcome enquiries from case managers coordinating care for children with therapy needs. We aim to respond to all case management enquiries within 24 hours and can accommodate urgent assessment requests.

Phone: 01206 212 849
Email: info@kidstherapy.works

For specialist case management enquiries or to book an assessment, please contact us using the details above.

Clinic Locations:

Copford (Colchester)
Barn 2, Green Farm Barns
School Road, Copford
Colchester CO6 1BZ

Stanway (Lakelands)
Lakelands Centre
Western Approach, Stanway
Colchester CO3 8DX

Brentwood (REACH Centre)
REACH Centre, Brentwood

Frequently Asked Questions

Do you accept direct referrals from case managers?
Yes, we accept referrals from case managers without requiring GP referral.

How quickly can you arrange an initial assessment?
We aim to accommodate urgent cases wherever possible and will work with you to find suitable appointment times. For urgent cases, we can often arrange assessments within 1-2 weeks.

Can you provide therapy at multiple locations for the same child?
Yes, we can provide therapy at our clinics, at home, at school, or in community settings as required by the care plan.

Do you offer intensive therapy blocks?
Yes, we can arrange intensive therapy programmes when clinically appropriate and funded. This can include daily sessions over several weeks.

Can multiple therapies be scheduled on the same day?
Yes, we can coordinate appointments across physiotherapy, occupational therapy, and speech & language therapy to minimize travel for families when multiple disciplines are involved.

Do you work with other therapists already involved in the child's care?
Yes, we actively collaborate with other professionals, attend MDT meetings, and can write joint goals and programmes to create a streamlined approach.

How do you handle equipment recommendations for deputy approval?
We provide detailed equipment recommendations with individual clinical reasoning forms for each item, including evidence-based justification, costings, and supplier details to facilitate the deputy approval process.

What are your invoicing terms?
We can accommodate various invoicing arrangements depending on funding source. Terms are agreed at the outset of therapy and we provide itemized invoices with clear session breakdown.

Can you help with planning therapy pools or home adaptations?
Yes, we have experience providing specifications and recommendations for therapy pools, home adaptations, and environmental modifications as part of our comprehensive service.

Are all your staff DBS checked?
Yes, all our therapists and assistant staff have enhanced DBS checks which are available on request.

Do you provide ongoing progress reports?
Yes, we provide regular progress reports at intervals specified by you, the family, or required by funding bodies. Reports include outcome measures, progress toward goals, and updated treatment plans.

Kids' Therapy Works has been supporting children and families across Essex since 2010. Our multi-disciplinary team provides expert, compassionate care to help every child reach their full potential. We are proud to work alongside case managers to deliver coordinated, evidence-based therapy that makes a real difference to children's lives.